Blueprint for Decentralized Spend

Decentralized Spend

• Pros-Empowers employees to make purchases, can save dollars, frequent monitoring
• Cons-Difficult to control, budget, report on

Main Areas of Spend

• Subscriptions & Saas Tools
• Marketing & Events
• Travel & Entertainment
• Vendors

Spend Management

• Digital payments and workflow that impacts teams across the company
• Empower with oversight and control
• Flexible payment options
• GL accounting integration
• Real time spend reporting

Approval workflows for visibility and control should….

• Handle approvals
• Make payments
• Categorize expense
• Sync to the general ledger
• Provide real time reporting

How the system works

Employee

• Requests approval

• Creates a virtual card

• Pay vendor

Manager

• Receives request

• Approves

Vendor

• Send PO (optional)

• Gets payment

• Sends receipt

Accounting

• Sees request

• Receives transaction details

• Receives receipts

Management

• Real time visibility into spending

• Management can see what departments are spending without waiting to month end

(More than savings from visibility and control)

Generate additional cash back

• Company earns cash back from card use

• Shift PO transactions to card transactions to earn more

Eliminate the need for cash management tools like Expensify

Eliminate the need for AP tools like Bill.com